Role Overview

With the upcoming retirement of our current and long-time Executive Director (ED), we are recruiting for a new leader to take Arbutus Grove Children Centre’s mission forward through a period of growth and evolution as we launch additional after-school care spaces and a new nature program.

A strong, collaborative, visionary leader and accomplished Early Childhood Educator, the ED provides leadership, supervision and guidance to the planning, coordination and delivery of high-quality early learning programs. The Director is responsible for the day-to-day operations of Arbutus Grove Children’s Centre and must ensure that the critical success factors of the program are always attended to – staffing, enrollment, finances and facility.

Additionally, the ideal candidate is inspired to build on the organization’s philosophy and brings the following competencies to the position: Demonstrated leadership, teamwork and supervisory skills,  strong business and human resource management skills, competency with budget and financial oversight, excellent oral, written and interpersonal communication skills, ability to establish and maintain positive relationships with children, staff members and families,  and local school personnel.

Organization Overview

Arbutus Grove Children’s Centre offers full and half day early learning programs for 3- and 4-year-old children.   We also offer an after- school program for kindergarten & grade 1 students attending Frank Hobbs Elementary. Our educators provide stimulating and engaging experiences that nurture each child’s sense of wonder and innate desire to learn through play, exploration, discovery and creative expression.

Our centre has a long history of providing outstanding early learning programs to the Victoria community. Mrs. Roberta Emery, a pioneer of early childhood education in Victoria, established Goosey Gander Kindergarten in 1959. Upon Mrs. Emery’s retirement in 1981, Linda Coates and Lynn Young, two early childhood educators working at the school, assumed responsibility for the school and its programming. In 2004 we moved to our current 1.4 acre site and re-opened as Arbutus Grove Children’s Centre.

Centre Philosophy

Self-directed play promotes growth and development in ways that cannot be achieved through the traditional approach of teaching pre-academic skills. Our programs recognize the diversity of our children and seeks to meet the individual needs of each child’s unique development level and learning style.

Learning is enhanced by the expertise and collaboration of our educators who provide developmentally appropriate activities that nurture each child’s natural curiosity.

For more information about the scope of our programs and to explore our vision and mission, please visit


Reporting to the Board of Directors, the ED is ultimately accountable for all aspects of Arbutus Grove Children Centre’s operations. The key responsibilities are:

Operation of Programs

  • Ensure that the curriculum reflects the centre pedagogy/philosophy and meets policies established by the Board of Directors.
  • In alignment with the strategic plan, organize, direct and control the long term, general and day-to-day operations and administration.
  • Collaborate with staff members to create and maintain activity-oriented rooms and establish routines for sharing use of these rooms.
  • Facilitate or arrange speakers on professional development days.
  • Lead operations of ECE Nature Program as a new program of the preschool.
  • Meet with new families enrolling their children to provide a review of the centre’s programs and policies, parent handbook, introduction to staff and a tour of the centre.
  • Oversee the planning, implementation and evaluation of programs in consultation with staff members.

Licensing & Compliance

  • Hold overall responsibility for assuring compliance with licensing requirements, provincial regulations, and with the policies established by the Board of Directors.
  • Fulfill supported child development requirements: lead process to meet families requiring supported child development, gather information for the care plan, and prepare plan to draft stage for parent to review, and finalize plan.


  • Working closely with the Board of Directors, shape and maintain the vision, mission, values, and strategic goals.
  • Identify, assess, and communicate to the Board of Directors any internal and external issues that affect the organization.
  • Develop the annual report and attend/support the Annual General Meeting, as required.

HR Management

  • Lead organizational wide HR systems and processes (e.g., assure payroll, updated JD templates, performance review processes, employee handbook, interview process and templates).
  • Provide support, guidance and mentoring to all direct reports including Program Manager of Frank Hobbs Out of School Care, Program Manager Preschool, up to 8 senior educators, creating an environment that promotes learning and growth in all areas of children’s development.
  • Support the Program Managers in their supervisory relationships with other educators.
  • Conduct recruitment of all preschool educators and orient all new educators to the pedagogy/curriculum/philosophy.
  • Establish and implement management and HR policies necessary to support organizational objectives.
  • Establish a positive, healthy, and safe work environment which encourages high staff and team engagement.

Community Relations

  • Build and maintain collaborative, supportive relationships with families, staff members and children.
  • Develop and maintain positive, effective relationships with local school personnel, government agencies and the community at large.
  • Communicate and network to ensure Arbutus Grove Children’s Centre has a respected public profile, serving as spokesperson for the organization, as delegated by the Board Chair.

Financial Planning & Management

  • Ensure all financial aspects of operations are managed in a responsible manner.
  • Assure relevant and current financial policies and practices to support strong financial management.
  • Analyze statements and cost control reports for expense or funding challenges to discuss and resolve significant variances.
  • Communicate necessary financial information and reports in a timely manner to the Board.
  • Provide data and work together with treasurer to support preparation of the annual budget and operational plan for board consideration and approval.
  • Lead organizational fund development initiatives, achieving all grant and donor revenue targets through completing grant applications, submitting grant reports (e.g., gaming summary and annual reports), submitting for monthly operating grant and wage enhancement for ECEs, fee reduction, etc.
  • Approve expenditures within the authority delegated by the Board.

Education, Knowledge and Experience

  • BC License to Practice as an Early Childhood Educator
  • An Early Learning & Care Diploma plus a bachelor’s degree or higher in Child & Youth Care, Education, Administrative Leadership or other related discipline (equivalent experience and education will be considered).
  • Five or more years in senior leadership and management roles, within organizations of comparable size and scope.
  •  A minimum of 10 years’ experience as an ECE working directly with children in a licensed childcare centre.
  • Experience in the not-for-profit sector in BC, in particular the preschool and/or childcare centre environment.
  • Significant first-hand experience working directly with a board of directors (or similar governance body), or as a member of a board of directors.
  • Experience managing within and meeting (or exceeding) financial targets.
  • An acceptable Criminal Record Check, a valid First Aid Certificate that meets the requirements set out in the provincial Child Care regulations, letter from physician confirming physical, mental and emotional capacity to work with young children.

Please submit your application through the Charity Village posting ( no later than 9.00pm PST on Sun, Sept 8. Your application must include a cover letter and resume. Please note, first round interviews are anticipated to take place Sept 16 – 19, 2019.

Based in Victoria, BC, this job offers a competitive salary ($65,000 – 75,000) and generous benefits package, including extended health and dental, long-term disability insurance, and life & accidental death and dismemberment insurance, 3 weeks paid vacation and professional development funding. This role requires occasional evening and weekend work.